1.                  The Cashion School Board met

in Regular Session on February 14, 2011,  President Andrews called the meeting to order at 6:30 p.m.

 

2.                  Members present: Andrews,

Robinson and Kadavy. Broadbent arrived at 6:35pm. Members absent: Evans. Quorum established.  Also attending: Marva Oard, Superintendent, Kyle Vandruff, High School Principal, Lisa Crosslin, Elementary Principal and Stephanie White, Minutes Clerk.

 

3ABCDEF.    A motion to accept the consent agenda, to approve the agenda as part of the minutes, to approve the minutes of the January 10, 2011 regular meeting, to accept the Treasurer’s Report, to accept the Activity Fund Report, to accept the Child Nutrition Report and to approve the activity requests, fundraiser requests and purpose of expenditure forms was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

 

4A.      A motion to approve purchase order encumbrances for 2010-2011 as follows was made by Broadbent and seconded by Robinson.  Motion passed 4-0.

 

General Fund: #223 – 239 & 50082- 50083 and increase PO #35 by $4,000.00   

Totaling $49,292.54

Building Fund:  #21 – 22 & 50008 – 50009 and increase PO #7 by $1,000.00 and PO #9 by $1,000.00

Totaling $4,082.02

Child Nutrition Fund: #18 & 50004

Totaling $4,597.16

Transportation Bond Fund: PO #7

Totaling $788.00        

 

4B.      A motion to approve lease/purchase (2009) disbursement request #17 in the amount of $1,169.73 was made by Broadbent and seconded by Kadavy.  Motion passed 4-0.

 

4C.      A motion to approve agreement with Stanley’s Graduate Services for the 2011-12 school year was made by Robinson and seconded by Broadbent.  Motion passed 4-0.

 

4D.      A motion to approve agreement with Total Beverage Services for the remainder of the 2010-11 school year was made by Broadbent and seconded by Kadavy.  Motion passed 4-0.  

 

4E.        A motion to approve to surplus band uniforms for donation or resale only (53 jackets, 65 hats, and 87 garment bags) was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

 

4F.       A motion to approve “Payment to Certified Teachers for Accumulated Sick Leave Upon Retirement” policy to include support personnel was made by Robinson and seconded by Broadbent.  Motion passed 4-0.

 

4G.      A motion to approve “Online Instruction” policy was made by Broadbent and seconded by Kadavy.  Motion passed 4-0. 

 

4H.      A motion to approve “Use of School Property” policy was made by Kadavy and seconded by Broadbent.  Motion passed 4-0.

 

4I.        A motion to approve “Policy and Procedures on Use of School Facilities” with the following changes: “cafeteria manager” to “cafeteria employee”, swimming pool section removed, weight room section removed, section for ag trailers added, section for multipurpose facility stating “no use by outside groups” added and to table use of varsity gym for further review was made by Robinson and seconded by Broadbent.  Motion passed 4-0.

 

4J.       A motion to approve policy for employment of lay personnel with the change of “second degree by consanguinity or affinity” was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

 

4K.      A motion to approve “Limited English Proficiency Instruction” policy was made by Kadavy and seconded by Broadbent.  Motion passed 4-0.

 

4L.      A motion to approve “Reduction in Force – Certified Personnel” policy was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

 

4M.     A motion to approve “Reduction in Force – Support Personnel” policy was made by Broadbent and seconded by Robinson.  Motion passed 4-0.

 

4N.      A motion to approve “Fundraising – Activity and Athletic” policy was made by Broadbent and seconded by Kadavy.  Motion passed 4-0.

 

Robinson excused herself from the meeting at 8:16pm.

 

4O.      A motion to approve transfer of $1,071.00 from Baseball account #805 to General Fund was made by Kadavy and seconded by Broadbent.  Motion passed 3-0.

 

4P.       A motion to approve February 18, April 22, and May 13, 2011 as makeup days for days missed due to inclement weather on January 20, 2011 and February 1-4, 2011 was made by Broadbent and seconded by Kadavy.  Motion passed 3-0.

 

Robinson returned to the meeting at 8:20pm.

    

5.         Principal’s Report

 Crosslin

1)      The Elementary was notified that they achieved Great Expectations Model School Status again.

2)      The Elementary will start to implement NWEA MAP Testing this month. This new tool will help teachers measure the academic growth of students during the school year.

 

Vandruff

1)      Cade Broadbent will run for State Officer for FFA

2)      The Snow Ball Dance/Winter Formal was Saturday night and went well

3)      We had rave reviews from visitors at the County Line Tournament. They were very impressed by our facilities and hospitality.

4)      We play Friday at Watonga in the District Tourn. The girls play at 6:30 and the boys play right after.

5)      Achievement Day was a great success. Mr. Vandruff shared the results with the Board

 

6.         Superintendent’s Report

1) Facility repairs due to the 

     weather

2) The next public meeting will

     be held on Tuesday, March 8^th

     at 6:30pm immediately

     following the parent/teacher

     conferences.

 

7. & 8. A motion to convene to Executive Session for the purpose of discussing the following was made by Robinson and seconded by Kadavy at 9:16 p.m.   Motion passed 4-0.

 

 Proposed Executive Session to discuss:

 

A)   Evaluation of Secondary

      Principal Kyle Vandruff

                  25 OS Sect. 307(B)(1)

B)  Employment of High School

     Principal Kyle Vandruff

                 25 OS Sect. 307 (B)(1)

            C) Evaluation of Elementary

                 Principal Lisa Crosslin

                 25 OS Sect. 307(B)(1)       

            D) Employment of Elementary

                 Principal Lisa Crosslin

                 25 OS Sect. 307 (B)(1)

            E) Employment of the

                 Superintendent Marva Oard

                25 OS Sect. 307 (B)(1)

            F) Employment of support staff

                 Shauna Suntken

                 25 OS Sect. 307 (B)(1)

            G) Employment of support staff

                 Christian Gurrola

                 25 OS Sect. 307 (B)(1)

            H) Employment of substitute 

                 teacher Sonya Gurrola

                 25 OS Sect. 307 (B)(1)

            I) In-coming/out-going student

                transfers

                (18-307) (B)(7)

 

9.       A motion to reconvene to Open

Session was made by Broadbent and seconded by Robinson at 10:01p.m.  Motion passed 4-0.

     

Executive Session minutes compliance

announcement

a) Present: Andrews, Broadbent, Robinson, Kadavy and Oard

b) Discussion was limited to agenda

item 7A-7I

c) No action was taken

 

10.       A motion to approve employment of Kyle Vandruff as Secondary Principal for 2011-2012 school year was made by Kadavy and seconded by Broadbent.  Motion passed 4-0.

 

11.       A motion to approve employment of Lisa Crosslin as Elementary Principal for 2011-2012 school year was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

 

12.       A motion to approve renewal of Superintendent’s three year contract for the 2011-2012, 2012-2013 and 2013-2014 fiscal years was made by Broadbent and seconded by Robinson.  Motion passed 4-0.

 

13.       A motion to approve employment of Shauna Suntken elementary school teacher’s aid was made by Broadbent and seconded by Robinson.  Motion passed 4-0.

 

14.       A motion to approve employment of Christian Gurrola as custodian on a temporary basis pending a background check was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

 

15.       A motion to approve employment of Sonya Gurrola as substitute teacher on a temporary basis pending a background check was made by Broadbent and seconded by Robinson.  Motion passed 4-0.

 

16.       A motion to approve incoming student transfer #55548  was made by Broadbent and seconded by Robinson.  Motion passed 4-0.

 

17.       New Business

            Mrs. Oard noted that there was no New Business to bring before the Board.

 

18.       A motion to adjourn was made by Broadbent and seconded by Robinson at 10:05 p.m.  Motion passed 4-0.

 

 

 

 

_______________________________

President

 

 

 

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Vice President

 

 

 

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Clerk

 

 

 

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Member

 

 

 

 

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Member