1.                  The Cashion School Board met in Special Session on January 13, 2010,  President Barry called the meeting to order at 6:05 p.m.

 2.                  Members present: Barry, Broadbent, Robinson and Kadavy. Members absent: Andrews. Quorum established.  Also attending: Marva Oard, Superintendent, Kyle Vandruff, High School Principal, Ashley Hoggatt, Elementary Principal and Stephanie White, Minutes Clerk.

 3ABCDEF.                A motion to accept the consent agenda, to approve the agenda as part of the minutes, to approve the minutes of the December 16, 2009 special meeting, to accept the Treasurer’s Report, to accept the Activity Fund Report, to accept the child nutrition report and to approve the activity requests, fundraiser requests and purpose of expenditure forms was made by Broadbent and seconded by Robinson.   Motion passed 4-0.     

4A.     A motion to approve purchase order encumbrances for 2009-2010 as follows was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

General Fund: #272 – 283 & 50088   

Totaling $48,323.05

Building Fund:    #33 – 34 & increase PO #31 by $182.00

Totaling $682.00

Child Nutrition Fund:  -

Totaling 0.00

2009 Transportation Bond: -

Totaling: $0.00

2009 Building Bond Fund:  -

Totaling: $0.00

4B.      A motion to approve lease/purchase (2009) disbursement request #5 in the amount of $234,029.62 was made by Broadbent and seconded by Robinson.  Motion passed 4-0.

4C.      A motion to approve lease/purchase (2007) disbursement request #23 in the amount of $4,315.00 was made by Kadavy and seconded by Broadbent.  Motion passed 4-0.

4D.      The board President and the board Clerk were present so no action was taken.

4E.      A motion to approve resolution determining the maturities of, and setting a date, February 9, 2010, time, 12pm, and place, Cashion Schools, for the sale of $380,000 combined Purpose Building Bonds voted and approved at separate elections on February 10, 2009, and on February 13, 2007 was made by Robinson and seconded by Broadbent.  Motion passed 4-0.

4F.         A motion to approve establishing February 12^th and April 2^nd as “snow days”  to be used to make up for the recent school days missed due to inclement weather was made by Broadbent and seconded by Robinson.  Motion passed 4-0.

4G.        A motion to approve contract with Jeremy Morton Photography was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

4H.      A motion to approve board policy of Revocation of Consent for Services was made by Kadavy and seconded by Broadbent.  Motion passed 4-0.

4I.        A motion to approve the reconfiguration of the pool and surrounding area for a Cashion Multi Purpose Facility was made by Broadbent and seconded by Robinson.  Motion passed 4-0.

4J.       Discussion of current bond issue projects and remaining bond amounts.

5.         Principal’s Report

      Hoggatt

1)      Dawn Hudson’s Welcome Party for students and parents will be Jan. 14^th 5-7pm

2)      Smartboards have been installed in the elementary

3)      Report cards went home on Tuesday

4)      Great Expectations Model School Observation this week

Vandruff

1)      Board Appreciation Month

2)      Presented the Board with upcoming basketball schedules and brackets

3)      Mrs. Chandler’s classroom discussion on the Holocaust

4)      School Messenger system

5)      Smartboards have been installed in the HS

6.         Superintendent’s Report

1)      School Board Recognition  month

2)      OSSBA Dist. 10 meeting is February 11th

3)      Heating issues

7. & 8. A motion to convene to Executive Session for the purpose of discussing the following was made by Kadavy and seconded by Broadbent at 8:48p.m.   Motion passed 4-0.

 Proposed Executive Session to discuss:

A)     In-coming/out-going transfers

(18-307)(B)(7)

B)     Substitute teacher applicants

25 OS Sect. 307(B)(1)

      C)  Employment of superintendent – Marva Oard

25 OS Sect. 307(B)(1)

      D) Stipend/Contract terms for extra 

            duty assignments

25 OS Sect. 307(B)(1)

    

9.       A motion to reconvene to Open

Session was made by Robinson and seconded by Kadavy at 10:09 p.m.  Motion passed 4-0.

 

Executive Session minutes compliance   announcement

a) Present: Barry, Broadbent, Robinson, Kadavy and Oard

b) Discussion was limited to agenda

items 7A-7D

c) No action was taken

 

10.       A motion to approve in-coming emergency transfers #34939 and #34942 was made by Robinson and seconded by Broadbent.  Motion passed 4-0.

11.       A motion to approve employment of Patsy Barton and Coni Kitchens as substitute teachers was made by Broadbent and seconded by Kadavy.  Motion passed 4-0.

12.       A motion to approve employment of Marva Oard as Superintendent was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

13.       A motion to approve Ashley Hoggatt as Special Education Director with a $3,500 stipend from the ARRA budget was made by Broadbent and seconded by Kadavy.  Motion passed 4-0.

14.       Item to take action on any resignations tendered since the posting of the agenda died for lack of a motion.

15.       A motion to adjourn was made by Broadbent and seconded by Robinson at 10:13 p.m.  Motion passed 4-0.

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President

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Vice President

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Clerk

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Member

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Member