Cashion Board of Education

Minutes of the Special Meeting

June 27, 2011

 

1.                  The Cashion School Board met in Regular Session on June 27, 2011,  Clerk Kadavy called the meeting to order at 6:00 p.m.

 

2.                  Members present: Kadavy, Evans

and Andrews. Robinson arrived at 6:01 and Broadbent arrived at 6:02. Members absent: none. Quorum established.  Also attending: Marva Oard, Superintendent and Stephanie White, Minutes Clerk.

 

            A motion to convene to the High School Foyer was made by Evans and seconded by Andrews.  Motion passed 3-0.

 

            A motion to reconvene in the High School foyer was made by Kadavy and seconded by Evans at 6:04 p.m.  Motion passed 5-0.

 

3ABC.                        A motion to accept the consent agenda, to approve the agenda as part of the minutes, to approve the minutes of the June 13, 2011 regular meeting, and to approve the activity requests, fundraiser requests and purpose of expenditure forms was made by Kadavy and seconded by Robinson.   Motion passed 5-0.        

           

4A.      A motion to approve purchase order encumbrances for 2010-2011 as follows was made by Robinson and seconded by Andrews.    Motion passed 5-0.

 

General Fund: #295 – 297 & increase #22 by by $400.00, #250 by $940.00 and #274 by $136.20  

Totaling $2,950.70

Building Fund: #28 – 29 & #50016 & increase PO #1 by 269.06 and #7 by $750.00

Totaling $1,441.24

           

4B.      A motion to approve lease/purchase (2009) disbursement request #22 in the amount of $152.05 was made by Andrews and seconded by Evans.  Motion passed 5-0.

 

4C.      A motion to approve payroll/purchase order encumbrances for July 2011-2012 was made by Evans and seconded by Robinson.  Motion passed 5-0.

 

4D.      A motion to approve unpaid encumbrance list from 2010-2011 was made by Evans and seconded by Andrews.  Motion passed 5-0.

 

4E.      A motion to approve the following transfers was made by Evans and seconded by Andrews.  Motion passed 5-0.

1. $24,229.00 from Extended Care (941) to General Fund
2. $204.05 from General Fund Refund(932) to General Fund
3. $200.00 from Petty Cash (924) to General Fund
4. $969.00 from Baseball (805) to General Fund (camp)
5. $281.04 from Interest(933) to General Miscellaneous (923)
6. $6,111.00 from Elem. Misc.(927) to General Fund (After Care)

 

4F.       A motion to approve Board Designations for the 2011-2012 SY including the approval of the investment resolution to the county treasurer was made by Robinson and seconded by Kadavy.  Motion passed 5-0.

 

4G.      A motion to approve salary schedule for certified teachers for 2011-2012 was made by Evans and seconded by Kadavy.  Motion passed 5-0.

 

4H.      A motion to table asbestos management contract was made by Robinson and seconded by Evans.  Motion passed 5-0.

 

4I.        A motion to approve Gifted and Talented Expenditure Analysis report was made by Kadavy and seconded by Robinson.  Motion passed 5-0.

 

4J.       A motion to approve agreement with School in Sites for web site hosting (district, building, teacher, etc.) in the amount of $2,782.00 was made by Evans and seconded by Kadavy.  Motion passed 5-0.

 

4K.      Discussion regarding bond projects.

    

5.         Superintendent’s Report

1)  Open positions for certified staff and open positions for support staff

 

6.         A motion to convene to Executive Session for the purpose of discussing the following was made by Kadavy and seconded by Evans at 6:30 p.m.   Motion passed 5-0.

 

 Proposed Executive Session to discuss:

 

       A)     Salary/Contract terms of support   

           staff

           25 OS Sect. 307 (B) (1)

     B)   Employment of support staff      

25 OS Sect. 307 (B) (1)

     C)       Stipend/Contract terms for

            Activity (extra duty) assignments

25 OS Sect. 307 (B) (1)

    D)   Salary/Contract terms of

           administrators

25 OS Sect. 307 (B) (1)

 

7.       A motion to reconvene to Open

Session was made by Robinson and seconded by Evans at 6:58p.m.  Motion passed 5-0.

 

Executive Session minutes compliance   announcement

            a) Present: Broadbent, Robinson, Kadavy, Evans, Andrews and Oard

b) Discussion was limited to agenda

items 6A-6D

c) No action was taken

 

8.         A motion to approve Salary/Contract terms of support staff assignments was made by Robinson and seconded by Kadavy.  Motion passed 5-0.

 

9.         A motion to approve employment of Melissa Willis as elementary school secretary was made by Evans and seconded by Kadavy.  Motion passed 5-0.

 

10.       A motion to approve employment of Ginny Miller as teacher aide (special education) was made by Evans and seconded by Robinson.  Motion passed 5-0.

 

11.       A motion to approve Stipend/Contract terms for Activity (extra duty) assignments except Eddie Jeffcoat for JH Baseball was made by Robinson and seconded by Andrews.  Motion passed 5-0.

 

12.       A motion to approve Salary/Contract terms of administrators was made by Evans and seconded by Kadavy.  Motion passed 5-0.

 

13.       New Business

            Mrs. Oard noted that there was no New Business to bring before the Board.

 

14.       A motion to adjourn was made by Andrews and seconded by Evans at 7:01 p.m.  Motion passed 5-0.

 

 

 

_________________________________

President