1.                  The Cashion School Board met in Regular Session on March 7, 2011,  President Andrews called the meeting to order at 6:00 p.m.

 

2.                  Members present: Andrews,

Broadbent and Evans. Robinson arrived at 6:04 p.m. Members absent: Kadavy. Quorum established.  Also attending: Marva Oard, Superintendent, Kyle Vandruff, High School Principal, Lisa Crosslin, Elementary Principal and Stephanie White, Minutes Clerk.

 

            A motion to reconvene the meeting in the FACS room was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

Robinson arrived at 6:04 p.m.

 

3.                  A motion to elect Jay Evans as

Deputy Clerk of the Board was made by Broadbent and seconded by Robinson.  Motion passed 4-0.

 

4.                  A motion to approve certifying

the results of the school board election from the Kingfisher County Election Board was made by Broadbent and seconded by Evans.  Motion passed 4-0.

 

5.         Deputy Clerk Jay Evans administered the Oath of Office to Steve Andrews. He then signed both Oath of Office and the Loyalty Oath.

 

6.         Deputy Clerk Jay Evans administered the Oath of Office to Anita Robinson. She then signed both Oath of Office and the Loyalty Oath.

 

7.         A motion to elect Amy Broadbent as President of the Board was made by Evans and seconded by Robinson.  Motion passed 4-0.

 

8.         A motion to elect Anita Robinson as Vice President of the Board was made by Evans and seconded by Andrews.  Motion passed 4-0.

 

9.         A motion to elect Sharon Kadavy as Clerk of the Board was made by Robinson and seconded by Evans.  Motion passed 4-0.

 

10ABCDEF.  A motion to accept the consent agenda, to approve the agenda as part of the minutes, to approve the minutes of the February 14, 2011 regular meeting, to approve the minutes of the February 18, 2011 special meeting, to accept the Treasurer’s Report, to accept the Child Nutrition report, to accept the Activity Fund Report, and to approve the activity requests, fundraiser requests and purpose of expenditure forms was made by Evans and seconded by Andrews.   Motion passed 4-0.  

 

11A.    A motion to approve purchase order encumbrances for 2010-11 as follows was made by Robinson and seconded by Evans.    Motion passed 4-0.

 

General Fund: #240-253 & 50084 Totaling $13,235.55

Child Nutrition Fund: none

Totaling $0.00

Transportation Fund: #8

Totaling $1,233.90

Building Fund:  #23 – 24 & 50010 – 50011 & increase #7 by $2,000.00

Totaling $3,255.12

 

11B.    A motion to approve lease/purchase (2009) disbursement request #18 in the amount of $998.88 was made by Evans and seconded by Andrews.  Motion passed 4-0.     

 

11C.    A motion to approve the 2010-2011 audit contract with Sanders, Bledsoe and Hewett, CPA, LLP, was made by Robinson and seconded by Evans.  Motion passed 4-0.

 

11D.    A motion to convene a public hearing on Child Internet Protection Act was made by Robinson and seconded by Andrews.  Motion passed 4-0.

 

Public hearing on the Child Internet Protection Act

Mrs. Oard presented an overview of our compliance with CIPA. The compliance items discussed were: 1) a blocker/filter system must be in use, 2) there must be an internet user safety policy with a discipline clause, and 3) there must be an annual notice of public hearing. There were no questions from guests or the board members.

 

11E.    A motion to approve 2011-2012 Professional Development Plan was made by Evans and seconded by Andrews.  Motion passed 4-0.

 

11F.     A motion to approve transfer of $50.00 from Basketball (Girls) account #808 to General Miscellaneous account #923 was made by Evans and seconded by Robinson.  Motion passed 4-0.

 

11G.    A motion to approve transfer of $750.00 from Basketball (Girls) account #808 to Junior High Cheer account #910 was made by Evans and seconded by Robinson.  Motion passed 4-0.

 

11H.    A motion to approve transfer of $625.00 from Basketball (Girls) account #808 to Junior Class account #952 was made by Robinson and seconded by Andrews.  Motion passed 4-0.

 

11I.      A motion to approve transfer of $50.00 from basketball (Boys) account #802 to General Miscellaneous #923 was made by Robinson and seconded by Evans.  Motion passed 4-0.

 

11J.     A motion to approve transfer of $750.00 from Basketball (Boys) account #802 to Junior High Cheer account #910 was made by Evans and seconded by Andrews.  Motion passed 4-0.

 

11K.    A motion to approve transfer of $625.00 from Basketball (Boys) account #802 to Junior Class account #952 was made by Andrews and seconded by Robinson.  Motion passed 4-0.

 

11L.    A motion to approve “Policy and Procedures on Use of School Facilities” with no changes was made by Robinson and seconded by Andrews.  Motion passed 4-0.

 

12.       Principal’s Report

 

      Crosslin

       1)   Tara Hixon has been invited to the Library of Congress Summer Institute in Washington D.C. this July

       2)   Rookie Round-Up for Pre-K and

K enrollment is March 30^th from

7:30 a.m. – 12:30 p.m. in the

cafeteria annex 

3)      Special Education Expansion

Planning Update

 

Vandruff

1)   Weight Lifting Meet was last Saturday and was a success

2)   April 2^nd – Prom will be at the Guthrie Depot

3)   Update from English Classes

4)   Update from FACS program

5)   BPA – students will be competing March 8th

6)   STUCO/FCCLA are hosting a

blood drive. STUCO elections

are coming up.

 7)  Mr. Vandruff presented results

from resent Ag shows

 

Jay Evans left the meeting at 7:10 p.m.

 

Jay Evans returned to the meeting at 7:12 p.m.

 

13.       Superintendent’s Report

1)      May board meeting will be May 16th

2)      Discussed uncollected fees and lunch money

3)      Update on remodel projects

4)      Mrs. Oard has talked to Logan Co. Water about the low PH

5)      Computers for learning program

6)      On Tuesday the 15^th we have been invited to OUHSC to pick out donated furniture and equipment items for the school

7)      CEF will help raise money for computers for the school

8)      A public meeting will be held tomorrow at 6:30 p.m. in the auditorium

 

14. & 15.         A motion to convene to Executive Session for the purpose of discussing the following was made by Andrews and seconded by Robinson at 7:39 p.m.   Motion passed 4-0.

 

 Proposed Executive Session to discuss:

 

A)  Employment of substitute teacher(s)

25 OS Sect. 307 (B) (1)

 

16.       A motion to reconvene to Open

Session was made by Evans and seconded by Robinson at 7:48p.m.  Motion passed 4-0.

 

 Executive Session minutes compliance announcement

a) Present: Broadbent, Robinson, Evans, Andrews and Oard

b) Discussion was limited to agenda

item 14A

c) No action was taken

 

17.       A motion to approve employment of substitute teacher Kyle Pugh, pending background check was made by Robinson and seconded by Evans.  Motion passed 4-0.

 

18.       A motion to approve employment of substitute teacher Donnell Proctor, pending background check was made by Andrews and seconded by Evans.  Motion passed 4-0.

 

19.       New Business

            Mrs. Oard noted that there was no New Business to bring before the Board.

 

20.       A motion to adjourn was made by Evans and seconded by Andrews at 7:50 p.m.  Motion passed 4-0.

 

 

 

 

 

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President

 

 

 

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Vice President

 

 

 

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Clerk

 

 

 

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Member

 

 

 

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Member