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Cashion Public
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Cashion Board of Education Minutes of the Regular Meeting May 16, 2011
1. The Cashion School Board met in Regular Session on May 16, 2011, President Broadbent called the meeting to order at 6:04 p.m.
2. Members present: Broadbent, Robinson, Kadavy, Evans and Andrews. Members absent: none. Quorum established. Also attending: Marva Oard, Superintendent, Kyle Vandruff, High School Principal, Lisa Crosslin, Elementary Principal and Stephanie White, Minutes Clerk.
3. Public Participation: Don Showalter addressed the board concerning the future of Cashion’s band program.
4ABCDEF. A motion to accept the consent agenda, to approve the agenda as part of the minutes, to approve the minutes of the April 11, 2011 regular meeting, to accept the Treasurer’s Report, to accept the Activity Fund Report, to accept the Child Nutrition Report and to approve the activity requests, fundraiser requests and purpose of expenditure forms was made by Evans and seconded by Robinson. Motion passed 5-0.
5A. A motion to approve purchase order encumbrances for 2010-2011 as follows was made by Robinson and seconded by Kadavy. Motion passed 5-0.
General Fund: #263 – 289 & 50085-50086 & increase PO #8 by $106.97, #29 by $250.00, & PO #35 by $5,000.00 Totaling $21,254.76 Building Fund: #26 – 27 & 50012 & increase PO #7 by $500.00, #9 by $1,000.00, & #11 by $500.00 Totaling $4,100.69 Child Nutrition Fund: #50005 Totaling $27.33 Transportation Bond Fund: 9 - 10 Totaling $2,308.37 2011 Bond Fund: #1 – 3 Totaling $275,106.84
5B. A motion to approve lease/purchase (2009) disbursement request #20 in the amount of $1,095.89 was made by Evans and seconded by Kadavy. Motion passed 5-0.
5C. A motion to approve “Local Application for Secondary Career Tech Programs” for Ag and Computer Science and table FACS program was made by Kadavy and seconded by Evans. Motion passed 5-0.
5D. A motion to approve contract for the purpose of drug testing for 2011-2012 was made by Robinson and seconded by Andrews. Motion passed 5-0.
5E. A motion to approve contract with Municipal Accounting Systems Inc. for student information system software for 2011-2012 was made by Kadavy and seconded by Evans. Motion passed 5-0.
5F. A motion to approve contract with Moore Therapy Services (occupational therapy services) for 2011-2012 was made by Evans and seconded by Andrews. Motion passed 5-0.
5G. A motion to approve contract with Kingfisher Hospital (physical therapy services) for 2011-2012 was made by Kadavy and seconded by Evans. Motion passed 5-0.
5H. A motion to approve contract with the Oklahoma Department of Human Services regarding the employment of a school based social worker was made by Evans and seconded by Robinson. Motion passed 5-0.
5I. A motion to approve policy “Open Records Act” (GBA) was made by Robinson and seconded by Kadavy. Motion passed 5-0.
5J. A motion to approve policy “Open Records Act” (GBA-R) was made by Evans and seconded by Andrews. Motion passed 5-0.
5K. A motion to approve temporary appropriations for 2011-2012 was made by Evans and seconded by Robinson. Motion passed 5-0.
5L. A motion to approve Comprehensive Local Education Plans (CLEP) for the 2011-2012 school year was made by Robinson and seconded by Kadavy. Motion passed 5-0.
5M. A motion to approve setting Reduction in Force hearing for Thursday, May 19, 2011 at 6pm in the auditorium was made by Robinson and seconded by Evans. Motion passed 5-0.
5N. Discussion concerning bond projects
6. Principal’s Report Crosslin 1) May 17 – Fuel Up to Play Presentation 2) May 19 – Track & Field Day 3) May 20 – Kindergarten Graduation @ 8:30 am 4) Professional Development – Mentor/Coaching Training June 20th – 22nd 5) Summer Library Program – the library will be open on Mondays from June 6th through August 1st from 4pm to 8pm 6) The 6th grade raised $6,800 during their Service Week
Vandruff 1) Mr. Vandruff went over the events of this month 2) Mr. Vandruff and Mrs. Crosslin have started a discussion about having a 6th grade graduation
7. Superintendent’s Report 1) Mrs. Oard gave the Board bus driving salaries of surrounding schools 2) The school is looking at upgrading the website 3) The cafeteria has collected a significant amount of past due lunch money 4) The District is waiting to hear the legislature’s final decision on all-day Kindergarten 5) Senator Dank is proposing legislation to close or consolidate schools with an ADA of less than 500. Currently we are about 504. 7) We have continued to save on utilities compared to last year 8) Garage door repairs
8. & 9. A motion to convene to Executive Session for the purpose of discussing the following was made by Andrews and seconded by Evans at 7:10 p.m. Motion passed 5-0.
Proposed Executive Session to discuss:
A) Employment of non-certified staff 25 OS Sect. 307 (B)(1) B) Employment of certified teachers 25 OS Sect. 307 (B)(1) C) Employment of extra duty personnel 25 OS Sect. 307(B)(6&7) D) Resignations listed on the agenda 25 OS Sect. 307 (B)(6&7) E) In-coming/out-going transfers (18-307) (B)(7) F) Transfer of employee sick leave days according to Sick Leave Sharing Policy 25 OS Sect. 307 (B)(1)
10. A motion to reconvene to Open Session was made by Evans and seconded by Andrews at 8:53p.m. Motion passed 5-0.
Executive Session minutes compliance announcement a) Present: Broadbent, Robinson, Kadavy, Evans, Andrews and Oard b) Discussion was limited to agenda items 8A-8F c) No action was taken
11. A motion to approve reasonable assurance of continued employment of non-certified staff as listed on attachment A was made by Evans and seconded by Andrews. Motion passed 5-0.
12. A motion to approve employment of certified teachers as listed on attachment B was made by Robinson and seconded by Kadavy. Motion passed 5-0.
13. A motion to approve employment of extra duty personnel for 2011-2012 school year as listed on attachment C with the exception of Jeremy Stover and Detention should be TBD was made by Robinson and seconded by Kadavy. Motion passed 5-0.
14. A motion to approve resignation of Donna Griggs as cafeteria worker was made by Evans and seconded by Kadavy. Motion passed 5-0.
15. A motion to approve resignation of Kelly Lingo as bus driver was made by Andrews and seconded by Evans. Motion passed 5-0.
16. A motion to approve resignation of Christian Gurrola as custodian was made by Robinson and seconded by Kadavy. Motion passed 5-0.
17. A motion to deny student transfer numbers 57680, 57681, 57683, 57685 was made by Andrews and seconded by Evans. Motion passed 5-0.
18. A motion to approve transfer of employee sick leave days according to the Sick Leave Sharing Policy was made by Evans and seconded by Kadavy. Motion passed 5-0.
19. New Business
A motion to approve the resignation of Andy Wilson as teacher was made by Evans and seconded by Andrews. Motion passed 5-0.
A motion to approve PO #3611-4 in the amount of $15.00 was made by Evans and seconded by Robinson. Motion passed 5-0.
20. A motion to adjourn was made by Andrews and seconded by Evans at 8:58 p.m. Motion passed 5-0.
_______________________________ President
________________________________ Vice President
_________________________________ Clerk
_________________________________ Member
_________________________________ Member
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