Cashion Board of Education

Minutes of the Regular Meeting

September 12, 2011

 

1.                  The Cashion School Board met

in Regular Session on September 12, 2011,  President Broadbent called the meeting to order at 6:03 p.m.

 

2.                  Members present: Broadbent,

Robinson, Kadavy and Andrews. Members absent: Evans. Quorum established.  Also attending: Marva Oard, Superintendent, Kyle Vandruff, High School Principal, Lisa Crosslin, Elementary Principal and Cindy Seaton, Deputy Minutes Clerk.

 

3.         Public Participation

            Mrs. Chandler and Austen Evans addressed the Board concerning the Leadership Class and fundraising activities.

 

4ABCDEF.     A motion to accept the consent agenda, to approve the agenda as part of the minutes, to approve the minutes of the August 8, 2011 regular meeting, to accept the Treasurer’s Report, to accept the Activity Fund Report, to accept the Child Nutrition Report and to approve the activity requests, fundraiser requests and purpose of expenditure forms was made by Robinson and seconded by Andrews.   Motion passed 4-0.       

 

5A.      A motion to approve purchase order encumbrances for 2011-2012 as follows was made by Kadavy and seconded by Robinson.    Motion passed 4-0.

 

General Fund: #86 – 130 & 50008-50062 and increase PO #82 by $250.00, # 50002 by $43.94, #50004 by $23,052.68, #50006 by $45,953.55 & 50007 by $16,353.48 

Totaling $2,069,341.75

Building Fund:  #15-18 & 50009 – 50011 & increase PO’s #50004-50008 by $1,618.53

Totaling $22,183.28

Child Nutrition Fund: #15 & 50001-50002

Totaling $30,208.88   

 

5B.      A motion to approve quote from Statewide Fire & Consulting for inspection, test, and/or maintenance of fire alarms, sprinkler systems, extinguishers, and time clocks was made by Robinson and seconded by Andrews.  Motion passed 4-0.

 

5C.      A motion to approve activity request from FFA to attend National Convention was made by Andrews and seconded by Kadavy.  Motion passed 4-0.

 

5D.      A motion to approve the purchase of 24 computers for lab, not to exceed $22,000.00 was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

 

5E.       A motion to approve installation of donated AC unit in film room with the understanding that if there are any breaker issues Football will assume the cost, and the district will assume the cost of installing a programmable thermostat and a lock box to go around it, and approve the construction of a press box at the baseball field with the aid of Mr. Carroll’s welding students, the District will assume the cost of any electrical needs from the breaker to the press box was made by Robinson and seconded by Andrews.  Motion passed 4-0.

 

5F.       A motion to approve employment of Stephen L. Smith Corp. as financial consultants to the School District, for the fiscal year 2011-2012 was made by Kadavy and seconded by Andrews.  Motion passed 4-0.

 

5G.      A motion to approve declaring IMAC Model #A10S8 100-240V as surplus property was made by Robinson and seconded by Andrews.  Motion passed 4-0.

 

5H.      A motion to approve Preliminary Estimate of Needs for 2011-2012 was made by Kadavy and seconded by Robinson.  Motion passed 4-0.

 

5I.        A motion to approve the Alternative Education Cooperative Agreement with Kingfisher Public Schools for 2011-2012 was made by Kadavy and seconded by Andrews.  Motion passed 4-0.

           

5J.       A motion to approve lease/purchase (2009) disbursement request #24 in the amount of $2,155.32 was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

 

5K.      A motion to approve 2011-2012 employee contracts was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

 

5L.       Discussion of bond projects

    

6.         Principal’s Report

            Crosslin

1)      Professional Development

Schedule with delayed start

begins this Wed., Sept. 14,

2011

2)      Mr. Younger’s boys’ class raft trip is 9/22/11

3)      6^th Grade Camp Goddard is 10/11 – 10/14

4)      District Tornado Drill Precautions

 

Vandruff

1)      Started the Band Club. They are meeting on Tuesday’s and Thursday’s and plan to play this week at the first home football game

2)      The football team is 0-2

3)      Softball Districts will be next Thursday

4)      Presented ACT scores.

 

7.         Superintendent’s Report

1) Number of students is down

     from last year. We currently

     have 479 students enrolled.

2) Working on the new website, 

     will be up soon

3) Signed Mission of

     Understanding, a group of 9,

     in regards to Common Core

     State Standards

4)  State Reports are due in

     October

 

8. & 9. A motion to convene to Executive Session for the purpose of discussing the following was made by Robinson and seconded by Andrews at 8:04 p.m.   Motion passed 4-0.

 

 Proposed Executive Session to discuss:

 

      A)  In-coming/out-going transfers

          (18-307) (B) (7)

      B)   Employment of support staff

    25 O.S. 307 (B) (1)

C) Employment of extra duty 

personnel

      25 O.S. Sect. 307 (B)(6&7)

      D) Employment of certified staff  

      25 OS Sect. 307 (B) (1)

     E)   Substitute teacher applicants

25 OS Sect. 307 (B) (1)

     F)   Resignations

           25 OS Sect. 307 (B) (1)

  

10.       A motion to reconvene to Open

Session was made by Robinson and seconded by Andrews at 8:52p.m.  Motion passed 4-0.

     

Executive Session minutes compliance

announcement

a) Present: Broadbent, Robinson, Kadavy, Andrews and Oard

b) Discussion was limited to agenda

items 8A-8F

c) No action was taken

 

11.       A motion to approve in-coming emergency transfer #70616 was made by Kadavy and seconded by Andrews.  Motion passed 4-0.

 

12.       A motion to approve employment of James Wheeler as support staff (custodian) for 2011-2012 school year on temporary contract was made by Robinson and seconded by Andrews.  Motion passed 4-0.

 

13.       A motion to approve employment of Christie Vogt as support staff (custodian) for 2011-2012 school year on temporary contract was made by Kadavy and seconded by Andrews.  Motion passed 4-0.

 

14.       A motion to approve employment of Gaylien LaGasse as support staff (extended care/after care) for 2011-2012 school year on temporary contract was made by Robinson and seconded by Kadavy.  Motion passed 4-0.

 

15.       A motion to approve employment of Dennis Diviney as baseball coach was made by Kadavy and seconded by Andrews.  Motion passed 4-0.

 

16.       A motion to approve employment of Dennis Diviney as certified special education teacher on a temporary contract was made by Robinson and seconded by Andrews.  Motion passed 4-0.

 

17.       A motion to approve employment of Gerald Dickerson, Paul Gardella, Rita Knol and Kristal Alexander as substitute teachers was made by Kadavy and seconded by Andrews.  Motion passed 4-0.

 

18.       A motion to approve the resignation of Debbie Ready as extended care provider was made by Robinson and seconded by Andrews.  Motion passed 4-0.

 

19.       New Business

Mrs. Oard noted that there was no New Business to bring before the Board.

 

20.       A motion to adjourn was made by Andrews and seconded by Robinson at 8:55 p.m.  Motion passed 4-0.

 

 

 

 

 

_________________________________

President

 

 

 

_________________________________

Vice President

 

 

 

_________________________________

Clerk