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Cashion Public
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Cashion Board of Education Minutes of the Special Meeting August 9, 2010
1. The Cashion School Board met in Special Session on August 9, 2010, Vice President Broadbent called the meeting to order at 6:03 p.m.
2. Members present: Broadbent, Robinson, Kadavy and Evans. Members absent: Andrews. Quorum established. Also attending: Marva Oard, Superintendent, Kyle Vandruff, High School Principal, Lisa Hudson, Elementary Principal and Stephanie White, Minutes Clerk.
3. Introduction of new staff members: Tammy Bronaugh Terri Maroney Danielle Younger Kevin Younger Amber House
4. Public Participation Chris Cochran and Chalentz Hedges addressed the board concerning CJAA updates.
5ABCDEF. A motion to accept the consent agenda, Deputy Clerk Sharon Kadavy administered the Oath of Office to Anita Robinson, she then signed both Oath of Office and the Loyalty Oath, to approve the agenda as part of the minutes, to approve the minutes of the June 28, 2010 special meeting, to accept the Treasurer’s Report for June and July, to accept the Activity Fund Report for June and July and to approve the activity requests, fundraiser requests and purpose of expenditure forms was made by Robinson and seconded by Evans. Motion passed 4-0.
6A. A motion to approve purchase order encumbrances for 2010-2011 as follows was made by Robinson and seconded by Kadavy. Motion passed 4-0.
General Fund: #1 – 107 & 50000-50016 Totaling $514,623.97 Building Fund: #1 – 14 & 50000 – 50005 Totaling $110,243.73 Child Nutrition Fund: #1 – 13 Totaling $95,584.00 2009 Transportation Bond Fund: #1 Totaling $506.53 2009 Building Bond Fund: #1 – 3 Totaling $1,079.00
6B. A motion to approve lease/purchase (2007) disbursement request #30 in the amount of $16,471.16 was made by Kadavy and seconded by Evans. Motion passed 4-0.
6C. A motion to approve lease/purchase (2009) disbursement request #11 in the amount of $161,964.36 was made by Robinson and seconded by Kadavy. Motion passed 4-0.
6D. Discussion of current bond projects
6E. A motion to approve “Cashion Schools Safety Manual” was made by Evans and seconded by Kadavy. Motion passed 4-0. 6F. A motion to approve proposed handbook changes for Cashion High School (7-12) and Cashion Elementary School (PK-6) was made by Evans and seconded by Robinson. Motion passed 4-0.
6G. A motion to approve “days to hours” school calendar was made by Robinson and seconded by Evans. Motion passed 4-0.
6H. A motion to approve the 2010-2011 cafeteria procurement plan was made by Kadavy and seconded by Robinson. Motion passed 4-0.
6I. A motion to approve declaring old football lockers surplus and selling them was made by Kadavy and seconded by Evans. Motion passed 4-0.
6J. A motion to approve the following transfers was made by Robinson and seconded by Kadavy. Motion passed 4-0.
6K. A motion to approve creating an activity account for the Class of 2016 was made by Evans and seconded by Kadavy. Motion passed 4-0.
6L. A motion to approve closing the activity account for the Class of 2008 and the Class of 2009 was made by Robinson and seconded by Kadavy. Motion passed 4-0.
6M. A motion to approve policy of Suspension of Students was made by Evans and seconded by Kadavy. Motion passed 4-0.
6N. A motion to approve policy of Suspension of Students (Regulation) with Suspension Appeals Committee with three administrators or teachers, option A then E option 1 was made by Robinson and seconded by Evans. Motion passed 4-0.
6O. A motion to table policy of Students: Fees, Fines, and Charges was made by Kadavy and seconded by Robinson. Motion passed 4-0.
6P. A motion to table policy of Students: Fees, Fines, and Charges (Regulation) was made by Kadavy and seconded by Robinson. Motion passed 4-0.
6Q. A motion to approve policy of Sexual Harassment was made by Robinson and seconded by Evans. Motion passed 4-0.
6R. A motion to approve policy of Physical Education was made by Kadavy and seconded by Evans. Motion passed 4-0.
6S. A motion to approve policy of Concussions & Head Injuries was made by Evans and seconded by Robinson. Motion passed 4-0.
6T. A motion to approve policy of Concussion & Head Injury Acknowledgement and Information Sheet was made by Robinson and seconded by Kadavy. Motion passed 4-0.
6U. A motion to approve policy Spectator Code of Conduct Athletics Program was made by Robinson and seconded by Kadavy. Motion passed 4-0.
6V. A motion to approve policy of School Visitors was made by Kadavy and seconded by Evans. Motion passed 4-0.
6W. A motion to approve policy of School Visitors (Grievance/Appeals Process) was made by Evans and seconded by Kadavy. Motion passed 4-0.
6X. A motion to approve contract with J. Morton Photography was made by Robinson and seconded by Evans. Motion passed 4-0.
7. Principal’s Report Hudson 1) New Elementary Staff 2) “Meet the Teacher” night – Tues., Aug. 10, 2010 3) Parent Orientation - Aug. 31 4) Title I Intervention support for grades 1-6 5) PE and Music classes daily for all student in grades 1-6
Vandruff 1) Ag program achievements 2) Teen Leadership 3) Service Learning 4) Football program 5) Softball program 6) Summer homework
8. Superintendent’s Report 1) Changed internet content filter 2) the District is completely accredited in every area 3) We are currently fully staffed 4) Update on property/casualty insurance 5) Special Ed. Coop
9. & 10. A motion to convene to Executive Session for the purpose of discussing the following was made by Robinson and seconded by Kadavy at 9:01 p.m. Motion passed 4-0.
Proposed Executive Session to discuss:
A) In-coming/out-going student transfers (18-307) (B) (7) B) Employment of support personnel 25 O.S. 307 (B) (1) C) Employment of substitute teachers 25 O.S. Sect. 307 (B)(1) D) Employment of certified staff 25 OS Sect. 307 (B) (1) E) Resignations 25 OS Sect. 307 (B) (1) F) Salary/Contract terms of administrators 25 OS Sect. 307 (B) (1)
11. A motion to reconvene to Open Session was made by Robinson and seconded by Evans at 9:54p.m. Motion passed 4-0.
12. Executive Session minutes compliance announcement a) Present: Broadbent, Robinson, Kadavy, Evans and Oard b) Discussion was limited to agenda items 9A-9F c) No action was taken
13. A motion to approve in-coming transfers #39969, 40249, 40252, 37816 and to deny transfers #41793 and 41799 was made by Robinson and seconded by Kadavy. Motion passed 4-0.
14. A motion to approve employment of Laurin Hess as elementary school physical education teacher and varsity softball coach was made by Evans and seconded by Kadavy. Motion passed 4-0.
15. A motion to approve employment of support personnel Amber House as classroom aide was made by Evans and seconded by Robinson. Motion passed 4-0.
16. A motion to table employment of support personnel as master teacher of the Cashion Kids After Care Program was made by Robinson and seconded by Kadavy. Motion passed 4-0.
17. A motion to table employment of substitute teacher was made by Kadavy and seconded by Evans. Motion passed 4-0.
18. A motion to approve Salary/Contract terms of administrator Elementary Principal was made by Evans and seconded by Robinson. Motion passed 4-0.
19. A motion to approve resignation of Rhonda Morgison as classroom aide was made by Robinson and seconded by Kadavy. Motion passed 4-0.
20. Item to take action on any resignation tendered since the posting of the agenda died for lack of a motion.
20. A motion to adjourn was made by Evans and seconded by Robinson at 9:58 p.m. Motion passed 4-0.
_________________________________ President
_________________________________ Vice President
_________________________________ Clerk
________________________________ Member
_________________________________ Member
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