Cashion Board of Education

Minutes of the Special Meeting

June 28, 2010

 

1.                  The Cashion School Board met

in Special Session on June 28, 2010,  President Andrews called the meeting to order at 6:04 p.m.

 

2.                  Members present: Andrews,

Broadbent, Robinson and Evans. Members absent: Kadavy. Quorum established.  Also attending: Marva Oard, Superintendent and Stephanie White, Minutes Clerk.

 

3.         A motion to declare School Board Seat 3 currently held by Anita Robinson vacant was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

4ABCD.                      A motion to accept the consent agenda, to approve the agenda as part of the minutes, to approve the minutes of the June 14, 2010 special meeting, to accept the Child Nutrition Report, and to approve the activity requests, fundraiser requests and purpose of expenditure forms was made by Evans and seconded by Broadbent.   Motion passed 3-0.         

           

5A.      A motion to approve purchase order encumbrances for 2009-2010 as follows was made by Broadbent and seconded by Evans.    Motion passed 3-0.

 

General Fund: #369 – 373 & 50098-50099  

Totaling $29,254.15

           

5B.      A motion to approve lease/purchase (2007) disbursement request #29 in the amount of $432.00 was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

5C.      A motion to table insurance quote for property/casualty, liability, fleet, boiler, crime terrorism and inland marine for 2010-2011 school year until later in the meeting after the superintendent’s report was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

5D.       A motion to approve payroll/purchase order encumbrances for July 2010-2011 was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

5E.       A motion to approve unpaid encumbrance list from 2009-2010 was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

5F.       A motion to approve the following transfers was made by Evans and seconded by Broadbent.  Motion passed 3-0.

1. $24,419.00 from Extended Care to General Fund
2. $5,612.16 from General Fund Refund to General Fund
3. $200.00 from Petty Cash to General Fund
4. $1,061.00 from Girls’ Basketball to General Fund (camp)
5. $696.90 from Boys’ Basketball to General Fund (camp)
6. $1,438.27 from Baseball to General Fund (camp)
7. $715.37 from Interest to General Miscellaneous
8. $12,751.26 from Elem. Misc. to General Fund (After Care)

 

5G.      A motion to approve Board Designations for the 2010-2011 SY including the approval of the investment resolution to the county treasurer was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

5H.      A motion to approve salary schedule for certified teachers for 2010-2011 was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

5I.        A motion to approve district technology plan was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

5J.       A motion to approve quote with Two Trees for the internet content filter ShelterBelt in the amount of $5,000.00 was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

5K.      A motion to approve asbestos management contract with Enercon Service, Inc. in the amount of $1,350.00 was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

5L.       A motion to approve Gifted and Talented Expenditure Analysis report was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

5M.     A motion to approve policy for Substitute Teachers (DPB) was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

5N.      A motion to approve Temporary Certified Applicant Contract was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

5O.      A motion to approve Administrative Written Disclosure Statement for Offer of Temporary Teacher Contract was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

5P.       A motion to approve extended school year contract for Physical Therapy with Kingfisher Regional Hospital was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

5Q.      Discussion regarding bond projects.

    

6.        Superintendent’s Report

1)  Discussed technology

 

Returned to item 5C

 

5C.      A motion to approve insurance quote for property/casualty, liability, fleet, boiler, crime terrorism and inland marine for 2010-2011 school year from Oklahoma Schools Risk Management Trust Agreement in the amount of $41,283 was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

7. & 8. A motion to convene to Executive Session for the purpose of discussing the following was made by Evans and seconded by Broadbent at 8:11 p.m.   Motion passed 3-0.

 

 Proposed Executive Session to discuss:

 

A)  Employment of certified staff  

     

25 OS Sect. 307 (B) (1)

     B)    Employment of extra duty personnel(see attachment A)

25 OS Sect. 307 (B) (6&7)

    C)   Salary/Contract terms of support   

           staff

           25 OS Sect. 307 (B) (1)

     D)  Stipend/Contract terms for

          Activity (extra duty) assignments

           25 OS Sect. 307 (B) (1)

     E)  Salary/Contract terms of

           administrators

25 OS Sect. 307 (B) (1)

    F)   In-coming/out-going transfers

          (18-307) (B) (7)

    G)  Candidates to appoint to School

          Board Seat 3

          25 OS Sect. 307 (B) (1)

    H)  Transfer of employee sick leave 

          days according to Sick Leave

          Sharing Policy

         25 OS Sect. 307 (B) (1)

 

9.       A motion to reconvene to Open

Session was made by Evans and seconded by Broadbent at 8:51p.m.  Motion passed 3-0.

 

Executive Session minutes compliance   announcement

a) Present: Andrews, Broadbent, Evans and Oard

b) Discussion was limited to agenda

items 7A-7H

c) No action was taken

 

10.       A motion to approve employment of Michael “Kevin” Younger as 5^th – 8^th grade mathematics teacher was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

11.       A motion to approve employment of Danielle Younger as 5^th grade teacher/Title I teacher was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

12.       A motion to approve employment of Activity (extra duty) personnel (attachment A) for 2010-2011 school year was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

13.       A motion to approve Salary/Contract terms of support staff assignments was made by Broadbent and seconded by Evans.  Motion passed

3-0.

 

14.       A motion to approve Stipend/Contract terms for extra duty assignments was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

15.       A motion to approve Salary/Contract terms of administrators was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

16.       A motion to approve emergency transfers #37037, 38805, 37506 and 38799 and to deny transfers #36940, 36941 and 36942 was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

17.       A motion to approve appointment of Anita Robinson as school board member to School Board Seat 3 was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

18.       A motion to approve transfer of employee sick leave days according to the Sick Leave Sharing Policy was made by Broadbent and seconded by Evans.  Motion passed 3-0.

 

19.       A motion to approve the resignation of Rachel Terry was made by Evans and seconded by Broadbent.  Motion passed 3-0.

 

20.       A motion to adjourn was made by Broadbent and seconded by Evans at 8:56 p.m.  Motion passed 3-0.

 

 

 

 

 

 

 

_________________________________

President

 

 

 

_________________________________Vice President