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Cashion Public
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Cashion Board of Education Minutes of the Special Meeting March 8, 2010 1. The Cashion School Board met in Special Session on March 8, 2010, President Barry called the meeting to order at 6:00 p.m. 2. Members present: Barry, Andrews, Robinson and Kadavy. Broadbent arrived at 6:48p.m. Members absent: none. Quorum established. Also attending: Marva Oard, Superintendent, Kyle Vandruff, High School Principal and Stephanie White, Minutes Clerk. 3. A motion to approve certifying the results of the school board election from the Kingfisher County Election Board was made by Andrews and seconded by Robinson. Motion passed 4-0. 4. Deputy Clerk Anita Robinson administered the Oath of Office to Jay Evans. He then signed both Oath of Office and the Loyalty Oath. 5. A motion to elect Steve Andrews as President of the Board was made by Robinson and seconded by Kadavy. Motion passed 4-0. 6. A motion to elect Amy Broadbent as Vice President of the Board was made by Kadavy and seconded by Robinson. Motion passed 4-0. 7. A motion to elect Anita Robinson as Clerk of the Board was made by Kadavy and seconded by Evans. Motion passed 4-0. 8. A motion to elect Sharon Kadavy as Deputy Clerk of the Board was made by Robinson and seconded by Evans. Motion passed 4-0. 9ABCDEF. A motion to accept the consent agenda, to approve the agenda as part of the minutes, to approve the minutes of the February 8, 2010 special meeting, to approve the minutes of the February 9, 2010 special meeting, to accept the Treasurer’s Report, to accept the Child Nutrition report, to accept the Activity Fund Report, and to approve the activity requests, fundraiser requests and purpose of expenditure forms was made by Robinson and seconded by Kadavy. Motion passed 4-0. 10A. A motion to approve purchase order encumbrances for 2009-10 as follows was made by Kadavy and seconded by Robinson. Motion passed 4-0. General Fund: #307 – 329 & 50092- 50094 & increase POs #6 by $280.00, #10 by $150.00, #30 by $250.00, #32 by $100.00, #40 by $1,500.00, #151 by $84.24 and #299 by $200.00 Totaling $9,128.76 Child Nutrition Fund: PO #16 Totaling $97.24 Building Fund: #37 – 40 & 50010 Totaling $1,629.58 10B. A motion to approve lease/purchase (2009) disbursement request #7 in the amount of $75,998.63 was made by Robinson and seconded by Evans. Motion passed 4-0. 10C. A motion to approve lease/purchase (2007) disbursement request #25 in the amount of $40,886.68 was made by Evans and seconded by Kadavy. Motion passed 4-0. 10D. A motion to approve the 2009-2010 audit contract with Sanders, Bledsoe and Hewett, CPA, LLP, was made by Kadavy and seconded by Evans. Motion passed 4-0. 10E. A motion to approve 2010-2011 Professional Development Plan was made by Evans and seconded by Robinson. Motion passed 4-0. 10F. A motion to approve option 3 to make up days missed due to inclement weather was made by Evans and seconded by Kadavy. Motion passed 4-0. 10G. A motion to approve option 2 school calendar for 2010-2011 was made by Kadavy and seconded by Robinson. Motion passed 4-0. Amy Broadbent arrived at 6:48p.m. 10H. A motion to approve revised Sick Leave Sharing Policy with amendment to #7 “Request for additional days passed the 60 may be appealed to the Board” (subject the attorney’s approval) was made by Robinson and seconded by Broadbent. Motion passed 5-0. 10I. A motion to approve revised Family Medical Leave Act (FMLA) Policy was made by Evans and seconded by Robinson. Motion passed 5-0. 10J. A motion to approve revised Internet and Other Computer Networks Acceptable Use and Internet Safety Policy was made by Broadbent and seconded by Kadavy. Motion passed 5-0. 10K. A motion to approve Internet Access Conduct Agreement Policy was made by Robinson and seconded by Broadbent. Motion passed 5-0. 10L. A motion to approve Bus Drivers and Use of Technology Policy was made by Broadbent and seconded by Kadavy. Motion passed 5-0. 10M. A motion to table Cellular Telephones and Other Wireless Communications Devices Policy was made by Robinson and seconded by Evans. Motion passed 5-0. 10N. A motion to convene a public hearing on Child Internet Protection Act was made by Kadavy and seconded by Broadbent. Motion passed 5-0. Public hearing on the Child Internet Protection Act Mrs. Oard presented an overview of our compliance with CIPA. The compliance items discussed were: 1) a blocker/filter system must be in use, 2) there must be an internet user safety policy with a discipline clause, 3) the District will provide internet safety education to grades K – 6 through the Library Media Specialist and grades 7- 12 through the English classes, and 4) there must be an annual notice of public hearing. There were no questions from guests or the board members. 10O. A motion to approve dedicating $40,000 of 2007 Bond to technology was made by Robinson and seconded by Broadbent. Motion passed 5-0. 10P. A motion to approve contract with Discovery Education (video streaming) was made by Evans and seconded by Broadbent. Motion passed 5-0. 10Q. A motion to approve contract for special education services with J.D. McCarty Center was made by Robinson and seconded by Kadavy. Motion passed 5-0. 10R. A motion to approve declaring the gooseneck trailer, VIN 1NOL2463C1015105, as surplus property was made by Broadbent and seconded by Evans. Motion passed 5-0. 10S. Discussion regarding use of remaining 2007 bond for repair projects 10T. A motion to approve adoption of new curriculum “Teen Leadership” was made by Robinson and seconded by Evans. Motion passed 5-0.
11. Principal’s Report Mrs. Hoggatt is on maternity leave Oard 1) The elementary is planning for testing 2) The 5th & 6th grades went to the OU game Sunday the 7th 3) The AR Celebration is this week Vandruff 1) End of the 3rd Quarter is March 5th 2) Progress reports were sent home today in the Elem & HS 3) The Power-Lifting Meet was a big success – Cashion had 3 students qualify for the State Meet 4) BPA state competition is March 9th and 4 students will compete 5) Nicolas
Rollins placed in the top 20 in Financial Math and Analysis 12. Superintendent’s Report 1) Open House for the new library will be the evening of April 6th 2) Comp Source visited the school 3) There is a construction meeting concerning the cafeteria renovations on Thursday 4) Have had several building related inspections this month 5) This will be the Math textbook adoption year 6) Board training opportunities 7) The school has received 40 applications for the elementary principal’s position – will start the interviewing process after spring break 13. & 14. A motion to convene to Executive Session for the purpose of discussing the following was made by Broadbent and seconded by Robinson at 8:15 p.m. Motion passed 5-0. Proposed Executive Session to discuss: A) Employment of substitute teachers 25 OS Sect. 307 (B) (1) B) Employment of bus driver(s) 25 OS Sect. 307 (B) (1) C) Resignations listed on the agenda 25 OS Sect. 307 (B) (6&7) 15. A motion to reconvene to Open Session was made by Broadbent and seconded by Evans at 8:40p.m. Motion passed 5-0. Executive Session minutes compliance announcement a) Present: Andrews, Broadbent, Robinson, Kadavy, Evans and Oard b) Discussion was limited to agenda items 13A-C c) No action was taken 16. A motion to approve employment of substitute teachers, Shelley Barry and Terrena Dutton, pending background check was made by Broadbent and seconded by Robinson. Motion passed 5-0. 17. A motion to approve employment of substitute bus driver Shelley Barry was made by Robinson and seconded by Evans. Motion passed 5-0. 18. A motion to approve resignation of Ashley Hoggatt as Special Education Director as of June 30, 2010 was made by Robinson and seconded by Kadavy. Motion passed 5-0. 19. Item to take action on any resignation tendered since the posting of the agenda died for lack of a motion. 20. A motion to adjourn was made by Broadbent and seconded by Robinson at 8:44 p.m. Motion passed 5-0.
_________________________________ President _________________________________ Vice President _________________________________ Clerk _________________________________ Member _________________________________ Member
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