1.                  The Cashion School Board met in Special Session on May 10, 2010,  President Andrews called the meeting to order at 6:05 p.m.

 

2.                  Members present: Andrews, Broadbent, Robinson, Kadavy and Evans. Members absent: none. Quorum established.  Also attending: Marva Oard, Superintendent, Kyle Vandruff, High School Principal, Ashley Hoggatt, Elementary Principal and Stephanie White, Minutes Clerk.

 

3ABCDEF.                A motion to accept the consent agenda, to approve the agenda as part of the minutes, to approve the minutes of the April 12, 2010 (interviews) special meeting and the April 12, 2010 special meeting, to accept the Treasurer’s Report, to accept the Activity Fund Report, to accept the Child Nutrition report, and to approve the activity requests, fundraiser requests and purpose of expenditure forms was made by Broadbent and seconded by Kadavy.   Motion passed 5-0.       

           

4A.      A motion to approve purchase order encumbrances for 2009-10 as follows was made by Robinson and seconded by Evans.    Motion passed 5-0.

 

General Fund: #343 – 351 & 50096 & increase POs #25 by $200.00, #40 by $2,000.00, #151 by $55.21, #333 by $172.00 and #50076 by $3,231.21

Totaling $17,259.72

Building Fund: #41 & increase #2 by $3,000.00  

Totaling $3,540.00

Child Nutrition Fund: #18 & 50005

Totaling $169.50

2009 Building Bond Fund: #19

Totaling $600.00

2010 Building Bond Fund:  #1-4

Totaling: $380,000.00

4B.      Presentation of financial audit by Eric Bledsoe with Sanders, Bledsoe and Hewett.

4C.      A motion to approve financial audit was made by Evans and seconded by Broadbent.  Motion passed 5-0.

4D.       A motion to approve lease/purchase (2007) disbursement request #27 in the amount of $28,932.38 was made by Robinson and seconded by Kadavy.  Motion passed 5-0.

4E.      A motion to approve lease/purchase (2009) disbursement request #9 in the amount of $139,867.83 was made by Kadavy and seconded by Evans.  Motion passed 5-0.

4F.       A motion to approve out of state baseball trip to Texas was made by Evans and seconded by Broadbent.  Motion passed 5-0.

4G.      A motion to table dissolution of the Cashion Wildcats Booster Club and establishing individual sports booster clubs until after executive session was made by Andrews and seconded by Robinson.  Motion passed 5-0.

4H.      A motion to approve contract with DATL for the purpose of drug testing for 2010-2011 was made by Robinson and seconded by Evans.  Motion passed 5-0.

4I.        A motion to approve contract with Municipal Accounting Systems Inc. for student information system software for 2010-2011 was made by Broadbent and seconded by Robinson.  Motion passed 5-0.

4J.       A motion to approve contract with Moore Therapy Services for 2010-2011 was made by Evans and seconded by Kadavy.  Motion passed 5-0.

4K.      A motion to approve contract with Career Staff Unlimited for 2010-2011 was made by Evans and seconded by Robinson.  Motion passed 5-0.

4L.      A motion to approve contract with the Oklahoma Department of Human Services regarding the employment of a school based social worker was made by Evans and seconded by Broadbent.  Motion passed 5-0.

4M.     A motion to approve revised school calendar for 2010-2011 was made by Evans and seconded by Kadavy.  Motion passed 5-0.

4N.      A motion to approve temporary appropriations for 2010-2011 was made by Robinson and seconded by Kadavy.  Motion passed 5-0.

4O.      A motion to approve Public Participation at School Board Meetings and the procedures required for such participation was made by Evans and seconded by Broadbent.  Motion passed 5-0.

4P.       Discussion with possible action concerning bond projects

5.         Principal’s Report

            Hoggatt

     1) Third grade girls raised $582 for Haiti

     2) 4^th grade has almost completed  their Community Center project

3)      The Retirement reception is  Sunday, May 16^th at 2pm

4)      May 18^th is the Great Expectations Model School Status Celebration at 8:30am

5)      Also on May 18^th is the Spring Concert at 6:30pm

6)      May 20^th is the Elementary Awards Assembly

7)      The Summer Reading Academy is for students in 1^st, 2^nd and 3^rd grade

8)      The AR Celebrations are planned for Wednesday the 19th

Vandruff

     1) Mr. Vandruff attended the EPASS  conference

     2) Thank you to Tres Basler for creating the new format for the

         School Calendar

     3) The FFA Banquet and All-SportsBanquet were a great success

     4) Mrs. Gruntmeir’s class is doing video podcasts on word 2007

         http://www.screencast.com/t/MGE5OWQxMGU

     5) Oklahoma Blood Institute sent Mr. Carroll a letter of thanks for our Ag  

         Classes hosting a Blood Drive

     6) Sports Physicals were scheduled for tonight, but are canceled due to

          the weather.

     7) 8^th Grade Graduation is set for 7:00pm on May 11^th

     8) Awards Assembly:  May 12th

          JH – 12:30pm

          HS – 1:30pm

     9) High School Graduation is Friday, May 14^th in the Big Gym

     10) FFA news

 

6.         Superintendent’s Report

1)      API Scores – new benchmarks

2)      Civil Rights report

3)      Working on setting up interviews for Elementary positions

7. & 8. A motion to convene to Executive Session for the purpose of discussing the following was made by Evans and seconded by Robinson at 8:00 p.m.   Motion passed 5-0.

 Proposed Executive Session to discuss:

A)  Employment of non-certified staff

25 OS Sect. 307 (B) (1)

     B)   Employment of driver education instructors

25 OS Sect. 307 (B) (6&7)

     C)   In-coming/out-going transfers

            (18- 307) (B) (7)

     D)  Matters involving K.B. and K.B., by and through M.B., their next

friend and father, Plaintiffs, vs. Cashion Public School District,

Case No. 09-CV-788-HE, United States District Court for the

Western District of Oklahoma, as authorized by Okla. Stat. tit. 25,

307(B)(6-7).

9.       A motion to reconvene to Open

Session was made by Evans and seconded by Kadavy at 9:16p.m.  Motion passed 5-0.

Executive Session minutes compliance   announcement

a) Present: Andrews, Broadbent, Robinson, Kadavy, Evans and Oard

b) Discussion was limited to agenda items 7A-7D

c) No action was taken

10.       A motion to approve reasonable assurance of continued employment of non-certified staff as listed on attachment A was made by Broadbent and seconded by Robinson.  Motion passed 5-0.

11.       A motion to approve employment of driver education instructor(s), Lynn Shackelford and Eddie Jeffcoat was made by Robinson and seconded by Evans.  Motion passed 5-0.

12.       A motion to approve open transfers #27959, 27967, 27969 and 27970 was made by Broadbent and seconded by Kadavy.  Motion passed 5-0.

Returned to Item 4G

            A motion to approve dissolution of the Cashion Wildcats Booster Club and establishing individual sports booster clubs was made by Broadbent and seconded by Evans.  Motion passed 5-0.

13.       Item to take action on any resignation tendered since the posting of the agenda died for lack of a motion.

14.       A motion to adjourn was made by Broadbent and seconded by Evans at 9:20 p.m.  Motion passed 5-0.

 

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President

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Vice President

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Clerk

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Member

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Member