Cashion Board of Education

Minutes of the Special Meeting

September 13, 2010

 

1.                  The Cashion School Board met in Special Session on September 13, 2010,  President Andrews called the meeting to order at 6:02 p.m.

 

2.                  Members present: Andrews, Broadbent, Robinson, Kadavy and Evans. Members absent: none. Quorum established.  Also attending: Marva Oard, Superintendent, Lisa Hudson, Elementary Principal and Stacy Maroney, Deputy Minutes Clerk.

 

3ABCDEF.    A motion to accept the consent agenda, to approve the agenda as part of the minutes, to approve the minutes of the August 09, 2010 special meeting, to accept the Treasurer’s Report, to accept the Activity Fund Report, to accept the Child Nutrition Report and to approve the activity requests, fundraiser requests and purpose of expenditure forms was made by Robinson and seconded by Kadavy.   Motion passed 5-0.      

 

4A.      A motion to approve purchase order encumbrances for 2010-2011 as follows was made by Broadbent and seconded by Kadavy.    Motion passed 5-0.

 

General Fund: #108 – 142 & 50017-50064 and increase PO #s 50000-50016 by $69,040.13 

Totaling $221,281.64

Building Fund:  #15 & 50006 – 50007 & increase PO’s #3, 50000-50005 by $10,687.71

Totaling $11,211.61

Child Nutrition Fund: #14 – 16 & 50000-50002

Totaling $4,985.51     

 

4B.      A motion to approve activity request from FFA to attend National Convention was made by Robinson and seconded by Evans.  Motion passed 5-0.

 

4C.      A motion to approve employment of Stephen L. Smith Corp. as financial consultants to the School District, for the fiscal year 2010-2011 was made by Evans and seconded by Broadbent.  Motion passed 5-0.

 

4D.      A motion to table contract with Blunck Photography for the 2010-2011 school year was made by Kadavy and seconded by Robinson.  Motion passed 5-0.

 

4E.      A motion to approve Cashion Schools Professional Development Plan for the 2010-2011 school year was made by Evans and seconded by Kadavy.  Motion passed 5-0.

 

4F.       A motion to approve addition of Service Learning course to high school curriculum was made by Evans and seconded by Broadbent.  Motion passed 5-0.

 

4G.      A motion to approve twenty-six Zire Palm PDA’s as surplus items was made by Broadbent and seconded by Robinson.  Motion passed 5-0.

 

4H.      A motion to approve nonfunctioning printers (HP LaserJet 1320N and Canon i900D) as surplus items was made by Robinson and seconded by Evans.  Motion passed 5-0.

 

4I.        A motion to approve the Preliminary Estimate of Needs for 2010-2011 was made by Broadbent and seconded by Robinson.  Motion passed 5-0.

 

4J.       A motion to approve the Alternative Education Cooperative Agreement with Kingfisher Public Schools for 2010-2011 was made by Evans and seconded by Broadbent.  Motion passed 5-0.

 

4K.      A motion to approve $250 stipend to Cindy Gruntmeir for spreadsheet design and database development was made by Robinson and seconded by Kadavy.  Motion passed 5-0.

           

4L.      A motion to approve lease/purchase (2007) disbursement request #31 in the amount of $6,408.43 was made by Robinson and seconded by Broadbent.  Motion passed 5-0.

 

4M.     A motion to approve lease/purchase (2009) disbursement request #12 in the amount of $118,429.82 was made by Broadbent and seconded by Evans.  Motion passed 5-0.

 

4N.      Discussion of bond projects

    

5.         Principal’s Report

            Hudson

1)  DIBELS testing in grades K-6  

      is coming up

2)      SMART Board training – four 1-hour sessions after school on Wednesdays starting Sept. 22^nd.

3)      Building Leadership Team (BLT) is meeting every 2 weeks – Members are Debbie Taylor, Shelly Phippen, Tori Robison and Lisa Hudson

4)      School Improvement Team (SIT) will begin meeting in October to address solely academic issues. The team will review data, assessment and curriculum. Members are Dawn Hudson, Dianna Stieber, Danielle Younger and Lisa Hudson

 

Vandruff

1)      Open House was a great success. We had over 130 parents and students sign in.

2)      Softball: Bailey Rush and Melissa Barry were selected as All-Conference players

3)      Softball Districts will be at Minco on Sept. 23^rd & 24^th. Minco and Okarche will be in our Districts

4)      Football – We are ranked #1 and are 2 and 0. We travel to Luther this Friday. Homecoming is next week versus Pioneer.

5)      Explore and Plan Tests: We are giving our 8^th and 10^th graders the baby ACT this week on Tues. and Thurs.

6)      Progress Reports – We will send these home with students on Wednesday.

7)      Coach Robertson’s “Co-ed Leisure” PE class is getting positive attention.

 

6.         Superintendent’s Report

1) Bus repair issues

2) Financial update for the 2010- 2011 school year

3) Building repair needs

 

7. & 8. A motion to convene to Executive Session for the purpose of discussing the following was made by Broadbent and seconded by Evans at 7:48 p.m.   Motion passed 5-0.

 

 Proposed Executive Session to discuss:

 

      A)  In-coming/out-going transfers

          (18-307) (B) (7)

      B)   Employment of support staff (cafeteria)

    25 O.S. 307 (B) (1)

C) Employment of support staff (bus  

     driver)

      25 O.S. Sect. 307 (B)(1)

      D) Employment of support staff

           (technology consultant)  

      25 OS Sect. 307 (B) (1)

     E)   Substitute teacher applicants

25 OS Sect. 307 (B) (1)

     F)   Salary/Contract terms of  

           administrators   

           25 OS Sect. 307 (B) (1)

  

9.       A motion to reconvene to Open Session was made by Robinson and seconded by Evans at 8:33p.m.  Motion passed 5-0.

     

Executive Session minutes compliance announcement

                a) Present: Andrews, Broadbent, Robinson, Kadavy, Evans and Oard

b) Discussion was limited to agenda items 7A-7F

c) No action was taken

 

10.       A motion to approve in-coming transfers #51078, 44107 and 44548 was made by Broadbent and seconded by Evans.  Motion passed 5-0.

 

11.       A motion to table employment of a support staff (cafeteria) for 2010-2011 school year on temporary contract was made by Evans and seconded by Robinson.  Motion passed 5-0.

 

12.       A motion to table employment of a support staff (bus driver) for 2010-2011 school year on temporary contract was made by Kadavy and seconded by Broadbent.  Motion passed 5-0.

 

13.       A motion to approve contract with Tech Time Consulting as technology consultant for the 2010-2011 school year was made by Robinson and seconded by Broadbent.  Motion passed 5-0.

 

14.       A motion to approve employment of Jana Mayes, Norma Peitz, Jennifer Knopp, Shauna Suntken and Stevie Abernathy as substitute teachers was made by Robinson and seconded by Evans.  Motion passed 5-0.

 

15.       A motion to approve Salary/Contract terms of administrator was made by Broadbent and seconded by Evans.  Motion passed 5-0.

 

16.       Item to take action on any resignation tendered since the posting of the agenda died for lack of a motion.

 

17.       A motion to adjourn was made by Broadbent and seconded by Evans at 8:38 p.m.  Motion passed 5-0.

 

 

 

 

_________________________________

President

 

 

 

_________________________________

Vice President

 

 

 

_________________________________

Clerk